Privacy Policy

Who we are

Our website address is: https://clicnews.ie. This website is administered by the Access and Civic Engagement office in the Dublin Institute of Technology, Rathdown House, Grangegorman Lower, Dublin 7 D07 H6K8. This is a members only website. 

What personal data we collect and why we collect it

This website is built using WordPress. By default WordPress does not collect any personal data about guests. 

We do not collect any personal data about the children who use the site. They use the same single class email address to register on the site and pseudonyms to protect their identity. A class code is used during the registration process. The code is registered to the class teacher.  This code will identify the child as being a member of the class but not the individual child. The class and the teacher are only known to the administrators of the site. 

The class code is necessary to enable teachers view only the comments from their children. It is also needed to identify the class the child belongs to when sending out their rewards. On rare occasions where a child leaves a inappropriate comment or one that needs follow up, the class teacher can be identified and contacted. At no stage is it possible for a child to be contacted privately.

Any invited guests, teachers or DIT students who register on the site will have only their names and email addresses collected and saved. 

In addition any teacher who registers his/her class will have their class and school address collected and saved. 

DIT students and moderators have the OPTION of adding additional information to their profiles.

Moderators are required to add their address to their profiles in order to receive rewards.

Should the contact form be used, the name, subject, message, email address, IP address of the user’s computer, date and time the message was left will be stored.

Comments

We do not allow comments from children who in any way identify themselves or their family.

DIT students and administrators are permitted to reply/comment publicly to a child’s comment only to clarify a story or directly answer a question about the CLiC News website or a story contained on it. 

Only registered children can leave comments. No personal information is saved during the registration process. The IP address of the computer devise the children are using when they leave a comment and the browser user agent string are saved to help spam detection.

Moderators are not permitted to leave comments.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment. The Gravatar service is only available to DIT students.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

The website uses Gravity Forms. Should the contact form be used, the name, subject, message, email address, IP address of the user’s computer, date and time the message was left will be stored.

Cookies

If you leave a comment on our site you may opt-in to saving your username and password in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We may use third-party Service Providers to monitor and analyze the use of our Service.

  • Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network. You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js, and dc.js) from sharing information with Google Analytics about visits activity.For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: http://www.google.com/intl/en/policies/privacy/

Who we share your data with

We do not share personal data with anyone.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. 

We store the registered usernames of children, teachers, guests and DIT students in their user profile. Only DIT Students can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organisation or a country unless there are adequate controls in place including the security of your data and other personal information.

Contact information

Access and Civic Engagement, Dublin Institute of Technology, Rathdown House, Grangegorman Lower, Dublin 7 D07 H6K8.

Star Swap Shop

We collect information about you during the checkout process on our store.

What we collect and store

While you visit our site, we’ll use cookies to keep track of cart contents while you’re browsing our site.

When you order a reward if you are a moderator, we’ll ask you to provide information including your username, billing address, shipping address, email address and phone number. We’ll use this information to identify you and you address in order to send on your reward. 

When you order a reward if you are a child, automatically the name of your teacher and school address will be used for shipping. No personal information is required. We’ll use this information to identify you and your teacher and school address in order to send on your reward. 

If you are a moderator and modify your profile, we will store your name, address, email and phone number, which will be used to populate the checkout for future orders.

We generally store information about you for as long as we need the information for the purposes for which we collect and use it, and we are not legally required to continue to keep it. This includes your username, email address and billing and shipping addresses in the case of moderators and your username, teacher name, class and school in the case of children.

We will also store comments or reviews, if you choose to leave them.

Who on our team has access

Members of our team have access to the information you provide us. For example, both Administrators and Shop Managers can access:

  • Order information like what was purchased, when it was purchased and where it should be sent, and
  • Moderators only – information like your username, email address, and billing and shipping information.
  • Children – your username, your teacher name, your class and school.

Our team members have access to this information to help fulfill orders, process refunds and support you.